GDPR PRIVACY POLICY
PROCESSING OF PERSONAL DATA

On this day, 23/12/2022, the following policy has been drawn up for ESPA Consulting Group AB (under the name Talent Embassy), hereinafter: TALENT EMBASSY.

We take care of your privacy. You should be able to feel secure when entrusting your personal data to us. For this reason, we have drawn up this policy. It is based on current data protection legislation and clarifies how we work to safeguard your rights and privacy.

The purpose of this policy is to make you aware of how we process your personal data, what we use them for, who may view them and under what conditions, and how you can safeguard your rights.

The Policy applies to all TALENT EMBASSY services and any associated services (referred to as ‘TALENT EMBASSY’). The terms governing your use of TALENT EMBASSY are defined in our User Access Agreement.

From time to time, we may develop new or offer additional services. If the introduction of these new or additional services results in any material change to the way we collect or process your personal data we will provide you with more information or additional terms or policies. Unless stated otherwise when we introduce these new or additional services, they will be subject to this Policy.

ARTICLE 1. WHO WE ARE?

Our website address is: https://talentembassy.se, i.e. the top-level site and all it’s belonging subsites.

ARTICLE 2. WE ARE PERSONAL DATA CONTROLLERS

TALENT EMBASSY with company registration number 556911-4795 and address
Gasverksgatan 3, 211 19 Malmö, Sverige is responsible for the personal data processed about you. TALENT EMBASSY is therefore the data controller for your personal data.

ARTICLE 3. WHY DO WE PROCESS YOUR PERSONAL DATA?

We process your personal data to identify your competence as a candidate and match it with the assignments that TALENT EMBASSY receives from their clients.

ARTICLE 4. WHAT DATA DO WE COLLECT ABOUT YOU – AND WHY?

We strive to process as little personal data about you as possible. This means that we do not collect any more personal data than is necessary to be able to enter or fulfil contracts with you. To be able to enter and fulfil contracts with you, we need data about your first name, surname, e-mail address, address, and other contact details. We also collect CV and personal letter, work history, profile picture and other relevant information we might need when we handle you as a candidate. We do not have more access to your personal data than the data that you have provided to us.

If you have not given us your consent, we do not use your personal data for marketing purposes.

ARTICLE 5. HOW DO WE PROTECT YOUR PERSONAL DATA?

Your security is important to us. Therefore, we have taken appropriate technical, organisational, and administrative security measures to protect your personal data from unauthorised access and other unauthorised processing. We regularly analyse and evaluate the measures to ensure that protection of your data is as safe as possible.

ARTICLE 6. WHO DO WE DISCLOSE YOUR DATA TO?

We do not disclose your data to other companies or organisations unless required by law or necessary to perform our statutory or contractual obligations towards you.

We may disclose your personal data to any of our partners, suppliers, or subcontractors, but only if that is necessary for us to meet our obligations in relation to you as a customer. We never provide more personal data than is necessary.

When required by law, we may need to disclose your data to public authorities and other organisations. We may also need to disclose your data if it is necessary to exercise, establish or monitor our legal claims.

We never disclose your personal data to other companies or businesses for marketing purposes.

ARTICLE 7. ON WHAT LEGAL BASIS DO WE PROCESS YOUR PERSONAL DATA?

We only process the personal data that we need to enable us to identify your competence as a candidate and match it with the assignments that TALENT EMBASSY receives from their clients. To the extent that we process further data, we will obtain your consent or ensure that processing is authorised on a different legal basis.

ARTICLE 8. HOW LONG DO WE PROCESS YOUR PERSONAL DATA?

We retain data about you as a customer for the duration of the agreement with you and for a reasonable time thereafter. In most cases, this means that we do not retain your personal data for a period of more than one year from the end of the agreement, but under certain conditions we may keep your data for a longer period. This applies, for example, when

required by law or when the data may be needed to establish, exercise, and monitor legal claims.

ARTICLE 9. YOUR RIGHTS

When we process personal data about you, you as registered have a number of rights. You have the right to contact us at any time with respect to these, and if you wish to exercise any of the rights described below, you can reach us most easily at support@talentembassy.com.

We reserve the right to take appropriate protective and security measures to ensure that you are the person you claim to be when you contact us. If you cannot satisfactorily demonstrate your identity, we may not be able to respond to your request. 

Access to personal data

You have the right to know what personal data we process about you. If you wish to know, you can get a compiled register extract from us that contains all the personal data we process about you.

Correction and deletion

If we process your personal data incorrectly or if we no longer need the data, you are entitled to have it deleted. If the data is incomplete, you have the right to have it supplemented. Please keep in mind that we may not be able to provide you with our services if you request to have your personal data deleted.

Data portability

In certain circumstances you have the right to receive the data that we process about you in a general, written, machine-readable and structured format. You have the right to do so for the personal data that you have provided to us and which we process with your consent or when the personal data is required to enter in to or complete an agreement.

Restrictions to processing

Under certain conditions, you have the right to request that we restrict our processing of your data. This means that we mark the data so that in future we only process it for certain specific purposes. We may not be able to provide you with our services if we restrict the processing of your personal data.

Right to make objections

You have the right to object to the processing of personal data that is carried out to perform a task in the public interest, as part of an exercise by a public authority or after a balance of interests. We do not process your personal information for any of these purposes or on any of these grounds. Therefore, you cannot direct any objections towards our processing on this basis.

Right to lodge a complaint

You have the right to lodge a complaint with the Swedish Authority for Privacy Protection if you believe that we are processing your personal data in an inappropriate manner. You can read more about this on the Swedish Data Protection Authority’s website www.Integritetsskyddsmyndigheten.se.

ARTICLE 10. MEDIA

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

ARTICLE 11. COOKIES

If you leave a comment on our site, you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for one year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

ARTICLE 12. EMBEDDED CONTENT FROM OTHER WEBSITES

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

ARTICLE 13. WHO WE SHARE YOUR DATA WITH

If you request a password reset, your IP address will be included in the reset email.

ARTICLE 14. HOW LONG WE RETAIN YOUR DATA

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

ARTICLE 15. WHAT RIGHTS YOU HAVE OVER YOUR DATA

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

ARTICLE 16. WHERE WE SEND YOUR DATA

Visitor comments may be checked through an automated spam detection service.

ARTICLE 17. TRANSFER TO OTHER COUNTRIES

TALENT EMBASSY may share your personal data with ESPA Consulting Group companies in order to carry out the activities specified in this Policy. TALENT EMBASSY may also subcontract processing to, or share your personal data with, third parties located in countries other than your country. Your personal data, therefore, may be subject to privacy laws that are different from those in your country.

Processing and use of Personal Data shall only be carried out within the EU/EEA, and specifically storing of personal Data shall be limited thereto. Any exceptions to, or extensions regarding Third Countries will be defined separately.

ARTICLE 18. CHANGES TO THIS POLICY

We may occasionally make changes to this Policy.

When we make material changes to this Policy, we’ll provide you with prominent notice as appropriate under the circumstances, e.g., by displaying a prominent notice within TALENT EMBASSY or by sending you an email and/or a device notification. We may notify you in advance.

Please, therefore, make sure you read any such notice carefully.

ARTICLE 19. CONTACT

You can contact us at any time by writing to support@talentembassy.com if you wish to learn more about how we process your personal data. You can also read about it on our website https://talentembassy.se/se-privacy.html.